Executive Assistant to CEO

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WE NEED SOMEONE WITH B.COM ACCOUNTING DEGREE

WHO WOULD BE INTERESTED IN AN PA/EXECUTIVE TO CEO POSITION

MINIMUM REQUIREMENTS: * BCom Degree

5 years experience as a Executive/Personal Assistant
Proficient in MS Office * Valid Drivers License * Willing to Travel * Willing to work overtime
OTHER SKILLS/COMPETENCIES:

Good verbal and written communication skills in English & Afrikaans * Produce and maintain effective results * Good communication towards Management, staff and Clients * Good Time Management * Outstanding Administration Skills
RESPONSIBILITIES

Ensure that all stakeholder (e.g. service providers, banks) communication is accurate, timeous, professional and relevant * Build and maintain mutually beneficial relationships with internal and external stakeholders * Manage and maintain executives’ schedules, including scheduling of meetings, conferences, making of appointments and effective diary management * Provide administrative support to CEO and EXCO team * Local and overseas travel arrangements * Scheduling, compiling meeting documentation and circulating timeously prior to meetings and taking of minutes, with appropriate record keeping and action item lists * Set up of board meetings, preparation of board packs and taking of minutes at board meetings * Make arrangements to facilitate meetings such as booking venues, arranging catering etc. * Responsible for some company secretarial duties and liaising with key business partners * Proof read correspondence, agreements and contracts before escalating for approval * Compiling various documents, letters, agreements etc. * Communicates directly, and on behalf of the CEO with Board members, clients, staff, and others * Gather FICA documents and prepare agency applications * Ensure accurate record keeping and filing of various documents and correspondence (meeting minutes, resolutions, countersigned documents etc.) * Financial administration of all purchase order requests and ensuring payment of invoices and expense claims * Ensure authorisation of quotations and invoices as required * Monthly reconciliation of Executive’s credit cards * Make ad hoc sundry purchase and payments (tickets, telephone bills, gifts etc.) * Act as a gate keeper to CEO and ensure adequate resolution of general queries or issues raised * Assist to support facilities management including making arrangements for maintenance (plumbers, electrical et)
Job Type: Full-time

Salary: R20,000.00 to R27,000.00 /month

Experience:

Financial Management: 3 years (Required)
personal assistant/ Accountant: 6 years (Required)
Personal Assistant: 5 years (Required)
Education:

Bachelor’s (Required)
Location:

Bloemfontein, Free State (Required)
Licence:

CAR (Required)
Language:

Afrikaans (Required)

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